CASA Case Intake & Database Coordinator

General Summary
The Database Coordinator is responsible for the daily operation of the database, which emphasizes 
keeping accurate Child Protection Act case records. The Database Coordinator reports directly to 
the CASA Database Administrator and ultimately the CASA Program Director. The Database Coordinator 
is responsible for ensuring all case information is accurately input, tracked, and maintained. They 
will also identify best practices and recommend procedures and solutions for database accuracy and 
efficiency.

Essential Job Functions
The work breakdown will be approximately 90% data management and entry and 10% other duties.
•     Maintain strict standards of confidentiality, specifically not disclosing, sharing, 
discussing, or otherwise making known with any staff, volunteer, public, or otherwise unauthorized 
persons;
•     Maintain an efficient electronic file system for all case files for a large volume of Child 
Protection Act court proceedings;
•     Maintain all initial court files and records in DropBox and case management system;
•     Input data timely, with minimal errors, while following local data management plan;
•     Liaison with County Clerks in four counties and Idaho Department of Health and Welfare 
representatives to ensure timely receipt of new case documentation, placements, and referrals;
•     Audit database and ensure integrity and accuracy of data;
•     Work in multiple databases simultaneously and with ease;
•     Work with the Case Intake & Database Administrator and CASA Program Director on a regular 
basis to track trends, discuss cases, and ensure the team is kept informed of all relevant 
information;
•     Be available to answer questions from the team and coworkers regarding the database or new 
cases.

Job Criteria
Minimum Qualifications
•     High school diploma or Associates Degree;
•     At least one year of experience with database management or similar role;
•     Fast and accurate typing skills (40-60 words per minute);
•     Good understanding of MS Office programs;
•     Superior organizational and multi-tasking abilities;
•     Excellent written and oral communication skills.
•     Knowledge of child abuse and the child welfare system or experience in volunteer management.
•    Valid Idaho driver's license and current car insurance.
Key Skills & Competencies
•     Impeccable attention to detail
•     Demonstrated ability to remain calm and focused in stressful situations
•                                   endance

•     Professional appearance
•     Teamwork
•     Critical thinking
•     Self-motivated
•     Work independently in hybrid work setting
Preferred Aptitudes
•     Database savvy with an emphasis on DropBox, MS Office Suite (Outlook and Microsoft Teams), 
Google Platforms, etc.
•     Experience working within the Courts or with highly confidential materials
•     CASA/GAL volunteer knowledge

This position is exempt (salary) and "at-will" under Idaho law. This job description does not and 
shall not be interpreted as an attempt to alter the at-will employment of this position.

PHYSICAL REQUIREMENTS/WORK ENVIRONMENT
While performing the duties of this job, the employee is occasionally exposed to moving mechanical 
parts and vehicles. The noise level in the work environment is usually quiet to moderate. 
Reasonable accommodations may be made to enable people with disabilities to perform the essential 
functions of the job.

DISCLAIMER
The information presented indicates the general nature and level of work expected of employees in 
this classification. It is not designed to contain, nor to be interpreted as, a comprehensive 
inventory of all
duties, responsibilities, qualifications, and objectives required of employees assigned to this 
job.