Event Coordinator

Job Title: Event Coordinator
FLSA Category: Non-Exempt, Temporary
Schedule: Part-time, flexible hours (10-20 hours per week, more September 1-20); 
Some evening or weekend work will be required
Reports to: Deputy Director
Contract Period: June 2025 - September 20, 2025

Summary of Position 
The Event Coordinator will work closely with CVI’s Deputy Director to organize and prepare for the annual Green Tie fundraiser on September 16, 2025. This position will work with staff, board members and volunteers to coordinate all aspects of Green Tie fundraiser including sponsorships, ticket sales, auctions, program development and other aspects of the fundraiser. This position will work in conjunction with CVI’s Fundraising & Operations Associate and Communications Associate to achieve the event goals.

The schedule for this position is flexible, but will be required to regularly attend meetings during CVI’s office hours (Monday through Friday, 9am - 5pm).

Primary Tasks and Areas of Responsibility 

• Solicit sponsorships from businesses, partners and donors;
• Solicit live and silent auction items from vendors, partners and donors;
• Coordinate with staff and board members to solicit auction items;
• Manage ticket sales including advertising, invitations and table coordination;
• Manage event software (previously Auction Frogs) and data entry;
• Provide software support to staff and donors before, during and after the event;
• Coordinate run of show including speakers, awards, volunteers and other needs;
• Serve as a point of contact for the event venue;
• Support in-person at the event including set-up, during event and wrap-up;
• Other duties related to Green Tie as assigned.

Required Skills and Behaviors 

• Must currently be located in the Treasure Valley, Idaho and have reliable transportation to/from the CVI office and event space;
• Experience with Google Workspace and/or Microsoft Office suite;
• Exemplary communication abilities;
• Must be available to work all day September 14-16 for Green Tie event, other schedule requirements are flexible.

Compensation

• Starting pay is $20-25/hr, depending upon experience.

How to Apply

Send a resume, two professional references, and weekly availability to [email protected] with the subject line “Event Coordinator.”

Position is open until filled.